Discover Your Perfect Personal Assistant at Your Fingertips
Find your personal assistant who speaks English.
Portugal
Filipa
Kassy
Marta
I worked with Carolina on a bunch of bureaucratic stuff - transferring utilities, driving licenses, and my national health system number. She’s super nice to work with, has been around...
I worked with Filipa to handle some documents and errands I had with the NIS and my health number. She explained basically how to pay the NIS, issued that, and...
I’m really grateful I found her, honestly one of the greatest finds I’ve made in a while. She helped me with the packing after I sold my apartment and needed...
When I moved to Sintra from the US, finding Marta was a stroke of luck. She's not just an expert in handling all things Portuguese, but she brings such positive...
Frequently Asked Questions
A Lisbon-based personal assistant can organise diaries, book appointments, handle admin, and run household errands. Many support relocation tasks—setting up utilities, coordinating movers, arranging viewings, managing deliveries, and translating at appointments. They can also plan travel, pay bills, oversee maintenance, and liaise with lawyers, accountants, or schools to keep your life running smoothly.
Rates vary by experience, language skills, and scope. As a guide, general admin or errand support may run €12–€25 per hour, while executive or multilingual lifestyle support often ranges €20–€45+ per hour; live-in or full-time roles are priced monthly. Prices are set by each assistant, and you pay them directly.
Yes—many personal assistants in Lisbon are fluent in English and often bilingual or multilingual, reflecting the city’s international community. You can usually find professionals who also speak Portuguese, Spanish, French, German, or Italian. Agree on language needs upfront to ensure smooth communication and fewer misunderstandings.
Check verified reviews, request references, and ask for a brief paid trial to assess reliability and initiative. Evaluate communication style, confidentiality, and problem-solving with scenario-based questions. Confirm availability, tools they use (e.g., WhatsApp, Airtable, calendar apps), and align on KPIs, reporting cadence, and a clear scope of work.
Freelancers offer flexibility and are ideal for part‑time or ad‑hoc tasks; agencies provide backup coverage and quick replacements. Hiring as an employee suits long‑term, full‑time, on‑site support but involves payroll and compliance in Portugal. Choose based on workload stability, privacy needs, and budget predictability.
Absolutely. Virtual PAs can set up utilities, book temporary housing, schedule deliveries, research schools or gyms, and coordinate viewings ahead of your arrival. They’ll handle calls and messaging in Portuguese when needed, then transition to in‑person support or continue remotely once you land.
A personal assistant focuses on admin, scheduling, errands, and day‑to‑day coordination. A lifestyle manager adds higher‑touch household management, vendor oversight, travel curation, and family support. Concierge services are typically task‑based and transactional—great for bookings and access—whereas PAs and lifestyle managers integrate more deeply into ongoing routines.
Use a simple written agreement outlining scope, hours, response times, expenses, and termination terms. Add a confidentiality or non‑disclosure clause, specify data‑handling under GDPR, and list which accounts they can access. Agree on password managers, shared calendars, and a handover process to safeguard continuity.
Yes—many assist with booking public office appointments, preparing forms, translating at meetings, and following up with utilities, banks, or service providers. While they don’t replace regulated professionals, a capable PA can coordinate paperwork, keep timelines on track, and reduce language barriers across agencies.
In most cases you can shortlist candidates within a few days and start within one to two weeks, depending on availability and checks. Run a quick discovery call, set a one‑week trial with defined tasks, then confirm ongoing hours once trust, responsiveness, and results are proven.
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Dos and Don’ts to choose the right Personal assistants as an Expat
Essential dos and don’ts for finding the perfect personal assistant to streamline your life
Look for a personal assistant who maintains open and proactive lines of communication. This will ensure that your needs are understood and met promptly, eliminating unnecessary delays and misunderstandings.
Select a personal assistant known for their organizational skills. An efficient organizer will help you manage time effectively, arrange tasks seamlessly, and alleviate the stress of juggling multiple responsibilities.
Choose a personal assistant who has demonstrated trustworthiness and reliability. An individual who can handle sensitive tasks and be a dependable resource will provide you with peace of mind, knowing that your matters are in capable hands.
Find a personal assistant who shows a high level of resourcefulness. This includes finding solutions to various challenges, from arranging travel to managing other logistics, which will enhance your overall experience and satisfaction.
Effective communication is critical when working with a personal assistant. If they struggle to convey information or fail to understand your needs, it could lead to misunderstandings and unmet expectations. Prioritize clear and efficient communicators.
Assessing a personal assistant's organizational abilities is essential. Lack of organization can lead to missed deadlines, disarray in handling tasks, and increased stress. Ensure your assistant has a proven track record of managing tasks effectively.
Choosing a personal assistant is not just about their skills; compatibility matters too. If you don't feel comfortable with them, it can impair your working relationship. Look for someone who aligns with your style and understands your preferences.
Failing to seek references or recommendations can leave you exposed to untrustworthy individuals. Always ask for testimonials from past clients to gauge reliability and overview of their capabilities before making a decision.
Finding the ideal personal assistant is crucial for enhancing your productivity and ensuring that your daily tasks run smoothly. A professional who embodies strong communication, organization, and trustworthiness will not only meet your needs but also adapt to your unique style and expectations. By adhering to these dos and don’ts, you’ll empower yourself to make an informed decision, avoiding common pitfalls and paving the way for a successful partnership that elevates your efficiency and quality of life.
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