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Frequently Asked Questions
Lisbon has many notaries who work daily with expats and provide service in English. Search for offices that explicitly advertise English or bilingual staff, then call or email to confirm availability. Check recent reviews and ask about experience with your document type to ensure a smooth, efficient appointment.
For most notarisation you’ll need a valid passport or residence card, your Portuguese tax number (NIF), and the original document. Powers of attorney require full details of both parties, while property or company acts may need registry extracts and certificates. Bring certified translations if documents aren’t in Portuguese.
Portugal allows limited remote notarisation for specific acts via secure video conference and qualified electronic signature. Availability depends on the notary and often requires a Portuguese digital ID (Cartão de Cidadão or Chave Móvel Digital). Many complex deeds still require in-person attendance, so confirm the format when booking.
Fees vary by notary and the complexity of the act. As a guide, simple signature recognitions may run €15–€30 per signature, powers of attorney €60–€150, and property deeds €200–€600+. Prices are set by each notary; request a written quote and pay the notary office directly.
Notaries can notarise your document or certify a signature, after which Portugal’s competent authority issues the apostille. In Lisbon, apostilles are handled by the Procuradoria-Geral da República; many notary offices can arrange a courier service on request. Always confirm timing and any extra handling fees in advance.
Simple certifications and signature recognition can often be done the same day if you book early and bring correct ID. Powers of attorney usually take 24–48 hours for drafting and review. Property deeds or company acts may require pre-checks, funds clearance and registry coordination, so allow several days.
If you don’t understand Portuguese for a deed or declaration, the notary may require a qualified interpreter or will draft a bilingual document for you to sign. Documents destined abroad may also need certified translation. Ask in advance so the notary can arrange the appropriate solution.
In Portugal, a notary is a public official who authenticates deeds, certifies copies and recognises signatures, ensuring legal formalities are observed. Lawyers provide legal advice and representation; solicitadores handle procedural filings. For many property and corporate transactions you’ll need a notarial act plus legal advice from a lawyer.
Check independent reviews and ask for client references, especially for property, company or immigration matters. Confirm languages spoken, expected timelines and whether they provide draft documents for review. You can also verify the office details with the Ordem dos Notários to ensure you’re engaging an established practice.
Yes. Lisbon notaries routinely handle powers of attorney, real-estate deeds, and company incorporations for foreigners. You’ll typically need a passport, NIF, proof of address, marital status details and relevant registry certificates. Expect additional compliance checks and translations; booking early helps coordinate banks, registries and tax requirements.
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Dos and Don’ts to choose the right Notaries as an Expat
Expert tips: dos and don’ts for selecting a reliable notary
Select a notary who demonstrates prompt communication and responsiveness. Look for reviews that highlight their willingness to engage with complex situations and provide solutions swiftly, as this can significantly ease the process.
Engage with a notary that emphasizes clear and thorough communication. Ensure they take the time to explain all steps in the process clearly, empowering you with the necessary information regarding your rights and responsibilities.
Select a notary that has a reputation for quick turnaround times for documents. Positive reviews often mention same-day or next-day document delivery, which can be crucial for time-sensitive matters.
When choosing a notary, verify that they can accommodate your language requirements. A service that provides translation help and can communicate in various languages enhances clarity and reduces the possibility of misunderstandings.
Select a notary who acknowledges inquiries promptly. Delayed responses can lead to complications, especially when dealing with urgent paperwork. A responsive service provider can make a significant difference in ensuring smooth transactions.
Ensure that the notary you choose offers clear and thorough explanations of the process. A lack of communication can leave you uninformed about your rights or the details of your documents, which is crucial for making informed decisions.
When selecting a notary, inquire about document processing times. Delayed turnaround can severely impact your plans, especially if you have tight deadlines. A reliable notary should guarantee prompt service to meet your needs.
Be cautious about notaries' capability to handle remote communication and document processing. Choose one who can accommodate your needs via email or virtual meetings, which can streamline the notarization process significantly.
Selecting the ideal notary is crucial for ensuring a seamless experience with your important documents. A responsive notary who prioritizes clear communication and swift turnaround times can significantly ease the process, especially in urgent situations. By leveraging these dos and don'ts, you can navigate the selection process with confidence and connect with a professional who not only meets your needs but also enhances your peace of mind. Remember, the right notary can be a valuable ally, guiding you through the complexities of documentation while fostering trust and clarity.
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