Discover Top-Rated Catering Companies for Unforgettable Events
Find a catering company that speaks English.
I ordered them twice for a big event in an international school that my kids go to, with big amounts for around 2,000 people, and everything was fresh and homemade...
Frequently Asked Questions
Expect broad ranges: casual drop‑off catering in Barcelona often runs €18–€35 per person, paella or tapas stations €25–€45, cocktail canapés €30–€60, and plated wedding menus €55–€120+. Bar packages are typically €12–€35 per person. Prices are set by each caterer, paid directly to them, and are not listed on Locallista.
Yes—many Barcelona catering companies provide English-speaking coordinators, chefs, and service staff. Confirm language support during your first WhatsApp or phone call, and ask for translated menus or proposals if needed to avoid misunderstandings on allergen labelling, timings, and service style.
For peak season (April to October), book 3–6 months ahead for weddings and larger corporate events; smaller gatherings usually need 2–4 weeks. Last‑minute bookings within 72 hours can sometimes be accommodated with simplified menus and flexible timings, subject to availability and potential rush surcharges.
Most Barcelona caterers can accommodate vegan, vegetarian, gluten‑free, halal, and kosher requirements with advance notice. Request detailed ingredient lists, discuss separate preparation to avoid cross‑contamination, and confirm any additional costs or lead times for specialist suppliers or certified products.
To vet a caterer, review recent client feedback, ask for references, and request a tasting or sample menu. Discuss sourcing, food safety practices, staffing levels, and service timelines, and ensure proposals clearly outline inclusions, logistics, and contingency plans for weather, power, or delivery delays.
Many caterers offer paid tastings that cover key dishes and canapés, often credited against your booking if you proceed. Schedule tastings 2–3 weeks before finalising the menu, and use the session to refine seasoning, portion sizes, plating, and dietary adaptations.
Full‑service catering typically includes chefs, waitstaff, on‑site cooking, set‑up, service, bar management, and coordination of rentals. Drop‑off catering focuses on prepared food delivery with disposable or simple tableware; clarify delivery windows, equipment needs, and clean‑up or rubbish removal fees to avoid surprise charges.
As a guide, allow 1 server per 10–12 guests for plated dinners, 1 per 20–25 for buffets, and 1 per 35–40 for standing canapés; plan 1 bartender per 40–60 guests. Increase staffing for complex menus, challenging venues, or tight turnarounds to maintain smooth service.
Many Barcelona caterers partner with local rental companies for tables, chairs, linens, crockery, glassware, kitchen equipment, and mobile stations. Confirm who signs the rental contract, delivery and collection times, minimum order thresholds, damage waivers, and whether breakages are billed to you or the caterer.
Policies vary, but deposits are often non‑refundable and final guest numbers usually lock 5–7 days before the event. Ask for terms in writing, including cancellation timelines, rescheduling options, force majeure clauses, and how menu or headcount changes affect pricing and staffing.
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Dos and Don’ts to choose the right Catering companies as an Expat
Key dos and don’ts for selecting the perfect catering service for your event
Select a catering service provider who demonstrates excellent communication skills from the outset. The right partner will promptly respond to inquiries, proactively provide updates, and remain available for any adjustments needed, ensuring a seamless planning experience.
Opt for a caterer that offers a variety of customizable menu options to accommodate your guests' dietary preferences and restrictions. Look for providers who are willing to tailor their offerings, ensuring every attendee finds something delicious to enjoy.
Choose a catering service that excels in creating tailor-made experiences. A personal touch in menu selection and presentation can elevate your event, making it feel more special and memorable for both you and your guests.
Make sure to inquire about the quality and freshness of ingredients used by potential caterers. High-quality, fresh ingredients not only enhance the flavor of the food but also reflect the professionalism and commitment of the catering provider.
Avoid catering companies with a history of poor communication. Reviews indicate that many customers value timely and clear communication before, during, and after the service, which can greatly impact your event's success.
Be cautious of catering services that don’t explicitly mention their ability to handle special dietary requirements. Past reviews highlight the importance of confirming that the caterer can meet specific requests for allergies or preferences to avoid unsatisfactory experiences.
While online reviews are beneficial, do not base your entire decision on them. It's essential to reach out and ask questions to gauge the caterer's responsiveness and service quality, as personal experiences can vary significantly.
Ensure you clarify any additional charges related to set-up and clean-up with the catering service upfront. Customers have mentioned unexpected costs that affected their budget, so clear agreements before the event are crucial.
Selecting the ideal catering company is crucial to ensuring your event is memorable and enjoyable for all attendees. With the right approach, including effective communication and a focus on quality, you can elevate your dining experience. By adhering to these dos and don’ts, you'll be prepared to navigate the catering landscape with confidence, steering clear of common pitfalls while connecting with a provider who can meet your needs. Remember, a successful event starts with thoughtful planning, and the right caterer can turn your vision into a delicious reality.
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